(right-click in the white area and select 'print')
Booking Information and Use Agreement
(Please return this form at least four weeks prior to your event)
Name of Organization: ________________________________________
Address: ________________________________________
City, State, Zip: ________________________________________
Telephone(s): ________________________________________
Responsible Party, title:________________________________________
Facility Requested:
Main Hall _____ Green Room _____
Type of Show: ________________________________________
Load-in Date and Time: ________________________________________
Rehearsal Dates and Time(s):_____________________________________
Sound Check (if needed): ________________________________________
Performance Date(s) and Time(s):_________________________________
Length of Show: ________________________________________
Ending time (lights out):________________________________________
Anticipated audience size:_______________________________________
Changes to this schedule must be made no later than 2 weeks prior to the event, as scheduling support takes time to accommodate.
Please take some time to fill out the following technical checklist. Remember, it is always easier to take away, rather than add at the last minute. Failure to consider can result in unavailability or additional charges.
Support Item Needed
Slide Projector Yes No
Overhead Projector Yes No
Video Cassette Player Yes No
DVD Player Yes No
Projection Screen Yes No
LCD Projector Yes No
Support Item Needed Quantity
CD Player Yes No
Mini Disc Player Yes No
Cassette Player Yes No
Hand Held Wired Microphones Yes No _______
Hand Held Wireless Microphone Yes No _______
Wireless Lapel Microphones Yes No _______
Support Item Needed Quantity
Spotlight Yes No _______ (2 max.)
Express 48/96 Light Board Yes No
Special Lighting (be as specific as possible):
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
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Support Item Needed
Upright Piano Yes No
Grand Piano Yes No
Piano Stool / Bench / Chair (circle one)
Podium Yes No
Acoustical Shell Yes No
Pit Yes No
Platforms Yes No size,height __________________________
Choir Risers Yes No number of 4 step units _______________
If YES to platforms or risers, please specify layout when submitting your stage plot.
One person per event will be provided. However, larger scale events may require additional personnel to ensure that your event runs as smoothly as possible. To assist you in determining manpower requirements, we have listed below possible job functions you may need for your event.
Position Purpose Needed
Stage Manager Production Control Yes No
Light Board Operator Lighting Control Yes No
Sound Board Operator Sound Control Yes No
House Manager Front of House Control Yes No
Ushers Seating Yes No
Box Office Ticketing Yes No
If you wish to provide your own staff to fulfill these positions, please contact us. We will evaluate and/or train potential personnel for filling these positions for you.
On plain paper, please draw a rough layout of your staging plans. Be sure to include things such as chairs, tables, flats, props, podium, piano, risers, flags, plants, etc.
If you are unsure of your needs feel free to contact our Technical Director at (479)632-2129,or(479)629-1493 for further assistance. We will make every attempt to provide for your needs. Given the importance of scheduling and the need for planning, every effort should be made to provide as much information as possible to our staff prior to your event. Should unforeseen circumstances arise, be sure to inform us ASAP. Please try to remember, our staff works on planning events many months in advance. It is extremely helpful to plan your event as thoroughly as possible.
I, _________________________________, the undersigned, a representative of the organization __________________________________, do hereby agree to all terms outlined herein. I agree to abide by these terms with the understanding that failure to comply could result in the cancellation or rescheduling of the event outlined above. I understand that under certain circumstances, my organization’s failure to abide by these terms could result in ejection and/or restriction from the Alma Performing Arts Center.
Printed name ________________________________
Signature ________________________________
Title ________________________________
Organization ________________________________
Date ________________________________
Approved by ________________________________
Date ________________________________